Executive Assistant |
| May 01, 2013 - July 30, 2013 |
| Location: | Wakefield, MA |
| Exempt/Non-Exempt: | Exempt |
| Employment Type: | Full Time |
| Department: | Executive |
| Description: | REQUIRED CORE COMPETENCIES OF EXECUTIVE ASSISTANT:
The Executive Assistant must meet all Company Core Competencies, including the following, which are specific to the Executive Assistant position:
� Quality Focus: Achieves thoroughness and accuracy in all tasks to ensure consistent positive results for our clients. Understands the importance of attention to detail in all aspects of work and adheres to strict deadlines.
� Efficiency: Strives for clarity, simplicity and precision. Promotes reduction of process cycle times to constantly improve productivity while maintaining Quality Focus.
� Tenacity & Persistence: Operates with a sense of urgency, pro-activity, and perseverance. Driven to actively engage others both inside and outside the organization to ensure efficient and high quality results for our clients.
� Active Problem Solving: Approaches a situation or problem head on by identifying the issue, defining it in the context of its significance and business impact, and determining a proper course of action. Proactively and aggressively gathers the data and resources necessary to determine a definitive course of action and follows through to resolution.
� Communication: Presents information, analysis, ideas, and positions in a clear, convincing and professional manner. Tailors messages to effectively reach the intended audience and speaks clearly so that others can hear and understand what is being said. Demonstrates a willingness to share ideas and perspectives and encourages others to do the same.
� Initiative: Takes prompt action to accomplish objectives and achieve goals. Identifies what needs to be done and takes action before being asked.
� Sets Priorities: Seeks to accomplish critical tasks with an order of importance and relevancy. Commits to a time frame and has a strong sense of urgency to complete work. Possesses the knowledge and understanding of business priorities and plans work accordingly.
� Trustworthiness: Exhibits discretion and works to build and maintain trust through internal interactions with Senior Leadership and Executive Team. Holds all information in a confidential manner.
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| Duties: | ESSENTIAL DUTIES:
� Maintains CEO�s calendar, daily schedule and expense reports.
� Arranges meetings and coordinates travel for CEO and Senior Leadership Team.
� Screens and appropriately directs incoming telephone calls.
� Interfaces with a variety of business partners on issues which are complex and/or confidential.
� Provides administrative support for the Senior Leadership Team.
� Organizes logistics and administrative requirements for internal/external meetings, seminars, conferences and other events as needed.
� Ability to take input from Senior Leadership Team and condense into an organize action plan.
� Understand internal policies to ensure appropriate decision-making protocols are followed.
� Greet and direct visitors and vendors as in compliance with internal policies.
� General errands as needed.
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| Qualifications: | BUSINESS PARTNERING AND REPORTING:
� Reports directly to the Chief of Staff.
� Builds and maintains strong business partnerships with external and internal customers.
� Builds and maintains strong business partnerships with the Senior Leadership Team.
QUALIFICATIONS:
� A minimum of 5 years work experience as an Executive Assistant; experience in a sales based or entrepreneurial environment preferred.
� Extensive experience and skill in the use of programs such as MS Explorer, WEB EX, Outlook, MS Word, Excel, and PowerPoint.
� Proven ability to meet company core competencies listed above.
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